Administrative Coordinator

Administrative Coordinator

• 40 hours per week
• 2-3 days per week at the office in Breda
• 1 year contract

Key responsibilities
* Diary management and organization of activities/travel arrangements, including internal meetings
* Financial administration ( purchase orders, invoices) and vendor management (translation company - courier service - printing service,….)
* Coordination of translations, payments and Key Performance Indicators for translations, preparation of presentation for KPI meeting
* Administrative support for site management staff (courier service - printing service…)
* Management of distribution lists, SharePoint access
* Assistance in on- and offboarding new staff members (IS, security appointments)Handles enquiries from internal stakeholders
* Handling of enquiries from internal stakeholders
* Creating and filing of Confidential Disclosure Agreements
* Handling of EC payments


Candidate requirements
* Experience in personal assistant/secretarial support roles to senior manager/department level
* Excellent oral and written Dutch and English language skills
* Excellent literacy and numeracy skills, with strong attention to detail. Competent in MS office tools : Word, Outlook, PowerPoint and Excel and preferably SharePoint
* HBO level or higher
* Willingness to be in the office at least 2-3 days a week or more often if needed. The work is hybrid , so candidate needs to live nearby.


Personal Attributes
* Planning and organization
* Self-confident and assertive in working with senior management
* Attention to detail
* Ability to maintain confidentiality
* Proactive/solution orientated approach. Personal accountability to see matters through to completion